Payroll & Employer
Payroll Outsourcing Thailand
Thai payroll, statutory contributions and annual filings handled end to end
Monthly payroll for Thailand: Social Security Office contributions and the Workmen's Compensation Fund remitted, PND 1 withheld each month and PND 1 Kor filed at year end, and provident fund administration where you run one. The same engagement covers Singapore, Malaysia, Vietnam and Indonesia through each country's own bodies. Payslips and audit-ready records included. Twelve-month minimum term against a refundable one-month deposit.
24+ years
of regional HR group heritage
Since 2022
Thailand payroll practice - Company Reg: 0105565048191
9 entities
across 5 SEA markets
5 currencies
THB · SGD · MYR · VND · IDR
How it works
1
Scope
Headcount, countries, and the category each employee falls into, since Thai nationals and foreign staff on work permits are not treated identically. Pay cycles get fixed and every recurring filing in every market is listed out. None of this waits until the first run to be discovered.
2
Onboard
Records, salary structures, leave balances and prior-period reconciliations move across. An HRIS gets connected to; a pile of spreadsheets gets worked from, and neither answer earns a comment. A parallel cycle then runs against your current process so the two can be compared line by line ahead of cutover.
3
Run
Each month payroll is calculated and paid in local currency, with contributions remitted at official rates and withholding applied correctly per employee category. Payslips out, bank files produced, leave balances updated. Anything outside the usual pattern is raised with you while it is still a question rather than after it has become a payment.
4
Close
PND 1 Kor at year end, the supporting figures your employees need for their own PND 91, and the equivalent annual returns across the other four markets. Records are archived in audit-ready form and stay retrievable whenever an auditor or an inspector asks.
Payroll outsourcing in Thailand, backed by 24+ years of group heritage
The Thai payroll month is front-loaded. Withholding on PND 1 falls due within the first week after the month closes, Social Security follows by mid-month, and each January and February brings the annual sequence: the employment conditions report, the annual withholding summary, and the certificate every employee needs before filing their own return by the end of March. Payslips and filings are in Thai, and where you operate a provident fund it runs on its own schedule alongside. None of this is difficult, but it is unforgiving about dates, and it is a poor use of a finance team that has a quarter to close. We run it through People Profilers Bangkok Recruitment Co., Ltd., incorporated in March 2022 specifically to provide manpower contracting and payroll services. If you are comparing this against keeping staff on someone else’s payroll, our guide to how payroll parking works in Thailand and what it costs. Before you budget a role, it is worth knowing what a Thai hire actually costs once social security is added.
What's included in our payroll service
Three layers of work: monthly processing that has to produce correct payslips on the right day, contributions that have to reach each authority at official rates, and annual filings that close the tax year with nothing left open. One fee covers all three, fixed in the engagement letter before the first run.
Monthly payroll administration
- ✓Payslip generation, distribution, and archiving
- ✓Bank bulk-payment / direct-credit file generation for salary disbursement
- ✓Variance reports flagged before payroll runs
- ✓Multi-currency support (THB, SGD, MYR, VND, IDR)
Statutory contributions handled
- ✓SSO contributions for Thailand employees
- ✓Employee Welfare Fund (EWF) from 1 October 2026 - or provident-fund exemption
- ✓Country-equivalent contributions in SG / MY / VN / ID
- ✓Foreign-national workforce (Work Permit / Non-Immigrant B visa holders) included
- ✓Calculated at official rates - no markup, no margin
Year-end + situational filings
- ✓Tor Lor 1 Kor annual returns (Thailand)
- ✓Revenue Department tax clearance for departing employees
- ✓Country-equivalent annual returns in SG / MY / VN / ID
- ✓Optional add-ons: leave portal, expense management
Engagement letters spell out every fee in writing before onboarding. Engagements have a 12-month minimum term with one month's fees held as a refundable security deposit. You remain the legal employer of your team. We administer payroll, contributions, and filings on your behalf.
When payroll outsourcing makes sense in Thailand
Outsourcing payroll is rarely a cost decision. It is about moving a high-risk, low-leverage process off a team that has better things to do. Three patterns account for most of it here.
One person knows how it works
In most lean Thai finance teams payroll sits with one person who also knows which forms go where and when. That is fine until they resign in January, with the annual filings due. Outsourcing turns an individual dependency into a documented process with a deadline calendar attached.
A workforce split across several markets
Employees in Thailand plus Singapore, Malaysia, Vietnam or Indonesia means several statutory regimes, several sets of deadlines and several currencies. Consolidated reporting with correct local handling costs considerably less than building a payroll capability in each country.
Foreign employees on work permits
A foreign national on a work permit has a different Social Security position and a different tax treatment from a Thai employee, and the work permit itself has renewal dates that need to stay aligned with payroll records. Where an employee leaves the country, the Revenue Department filings have to be closed out before departure rather than after.
You stay the legal employer of your team throughout. We administer the payroll, the contributions and the filings on your behalf. If you want us to be the legal employer instead, usually because you are hiring before you have a Thai company, that is our Employer of Record service.
PAYROLL OUTSOURCING
Thai payroll run to Thai statutory deadlines
Social Security and Workmen's Compensation calculated and remitted · PND 1 filed monthly · Employee Welfare Fund registration and contributions from 1 October 2026 · Provident fund administered where you operate one
Industries & Functions We Cover
Complexity tracks the workforce rather than the headcount. Shift premiums and overtime in automotive and electronics, service charge distribution in hospitality, commission and clawback in sales, and a foreign-staff population carrying permits and different treatment. Years of running payroll for employers in these sectors is why the cycle arrives without surprises.
Aerospace & Aviation
MRO technicians and licensed engineers, ground handling and cabin services leadership, and aviation supply chain roles around Suvarnabhumi, Don Mueang and U-Tapao.
Automotive
Production and quality engineers, supplier development, sales and aftersales management across the Eastern Seaboard assembly and parts cluster.
Banking & Financial Services
Relationship managers, credit and risk analysts, compliance and AML officers and operations specialists across Thai commercial banks, insurers and asset managers.
Biotechnology & Pharmaceutical
Regulatory affairs, QA and validation, medical affairs and market access roles for manufacturers, distributors and clinical research organisations.
Chemical
Process, production and reliability engineers, HSE officers and technical sales across the Map Ta Phut petrochemical complex.
Construction & Civil Engineering
Project and site managers, civil, structural and M&E engineers, quantity surveyors and safety officers on Bangkok and EEC infrastructure.
FMCG & Retail
Brand and trade marketing managers, key account and modern trade specialists, and retail operations across Bangkok and upcountry networks.
Healthcare
Clinical operations, nursing leadership, medical representatives and regulatory specialists for private hospital groups and device companies.
IT & Telecommunication
Software engineers, cloud and data specialists, product managers and network engineers across Bangkok technology employers and the telco operators.
Logistics & Transportation
Freight forwarding, customs and import-export specialists, warehouse and distribution managers around Laem Chabang, Suvarnabhumi and the EEC.
Marine & Offshore Engineering
Marine and subsea engineers, vessel and yard operations, project managers and HSE specialists supporting Gulf of Thailand operations.
Media & Publishing
Account management, content and performance marketing, creative and production roles across agencies, broadcasters and digital platforms.
Oil & Gas
Process, drilling and project engineers, HSE coordinators, commercial analysts and terminal operations for upstream and downstream employers.
Real Estate & Property
Development and project managers, leasing and property managers, facilities leads and investment roles for Thai developers and hotel groups.
Semiconductor
Process, test and equipment engineers, packaging and assembly specialists and production leadership across the electronics estates.
Frequently asked questions
Who is the legal employer when I outsource payroll to People Profilers?
You are. Handing over the calculation and the filings does not hand over the employment.
Contracts, entitlements and reporting lines stay between you and your people. What moves is who prepares the Social Security submission, the payslip and the annual return.
If you want the employment itself to sit elsewhere, that is Employer of Record.
Can you process payroll for our foreign employees on Work Permits?
Yes, and they run through the same cycle as everyone else, treated according to what actually applies to each of them.
Foreign staff attract different Social Security and tax treatment depending on status and residence. Applying a single blanket rule to a mixed workforce is one of the more common findings when a payroll gets audited here.
Permit and visa expiry are tracked alongside the payroll, because a lapsed permit becomes a payroll problem the moment it is noticed.
Filing or renewing a permit itself runs through our work permit service, not this one.
Which countries can you run payroll in?
Thailand, Singapore, Malaysia, Vietnam and Indonesia, each through our own locally-incorporated entity rather than a partner network. When a question arises, nobody sits between you and whoever made the filing.
Groups operating across several of these can run one engagement with a single point of contact while each country's payroll continues to follow its own rules and calendar.
How does the engagement and pricing work?
Twelve months minimum, one month of fees held refundable for the duration.
Headcount, country count and genuine complexity set the fee. Shift premiums, service charge distribution and a substantial foreign-staff population all generate real work, and the price reflects that rather than averaging everyone together.
It is written into the engagement letter before onboarding, and scope changes later are documented variations.
How do you handle data security and employee privacy?
Payroll is the most sensitive file an employer keeps, and access is restricted to the people processing your cycle.
Thai personal data protection requirements govern handling, with each other market's equivalent for regional work. The engagement letter records retention periods, access rights and the breach procedure.
At the end your data is returned in an agreed format and our copies destroyed against a schedule set at the beginning.
What does the transition look like if we move from in-house payroll to your service?
Software is never the risk. The risk is the accumulated exceptions: an allowance agreed verbally, a leave balance inherited from a system long retired, one employee on a different cycle nobody can now explain.
So the exceptions get mapped first, then records, salary structures, leave balances and prior-period reconciliations migrate. A full cycle then runs alongside the current one and the two are compared line by line.
Only a clean comparison triggers cutover. Where a mid-year move is unavoidable, year-to-date figures cross over intact so PND 1 Kor still closes correctly.
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